Website Manager

Select Team Managers

Team Manager Overview

The Team Manager works to ensure that the team functions as well administratively as it does on the field. Team Managers handle administrative duties which allows IAFC coaches to focus on training and player development. In addition, the Team Manager acts as a “buffer” between coach and parents. You should encourage your fellow team parents to consult you first regarding issues or concerns with either IAFC or the team so that such issues may be handled efficiently.  Your primary roles will be:

  • Constant communication to your team (re: weekly schedules, coaching information, tournaments, club announcements, and others)
  • Managing your team’s official documents and team notebook
  • Registering for tournaments, coordinating tournament communication for the team, and managing tournament paperwork


You are responsible for communicating with your team throughout the year.   At a minimum, you will want to provide your team with:

  • A copy of the schedule when it is ready (found on Georgia Soccer). It is important to note to parents that RAINOUTS and REQUESTS TO CHANGE GAMES DO HAPPEN, so if a weekend appears open, it may not STAY open.
  • Directions to all away games (found on Georgia Soccer)
  • Information regarding tournaments (tournaments are mandatory and attendance at all games is expected)
  • Weekly email with that week’s game information, directions, uniform color, player absences, IAFC updates and any additional information your coach would like for you to disseminate. 

Game Day Responsibilities

Communicating with your team prior to each game is critical. You will need to: 

1.    Make sure TeamSnap is up to date with game time, field location, and uniform setup.

2.    Confirm that all players will be in attendance.
3.    Let your coach know of any player absences.
4.    Ensure that there will be a first aid kit at the field (designate one parent to bring this). 
5.    Bring the team notebook and double check that all documents are present, including player cards and Game Day Roster (see #8 below).
6.    Ensure that guest players' documents/player cards are available.  If you have any “call-ups,” you will need to arrange to have that player’s card for game check in.
7.    At the game, the referees will need player passes at the time of player check-in. Your coach may want you, the captain, or themselves to handle this, so ask them how they like it done. Give these to the coach/ref/captain during warm-up for whoever handles check-in. Just be sure to collect the passes after the check-in or game.
8.    Team Managers will access the ADG database (Affinity) for pre- and post-game requirements. This includes the game day rosters /line up_sheet and reporting of the scores after the completion of the game.  User/Login information for the Georgia ADG site should be obtained from the club Registrar.   
9.    Team Managers are responsible for updating the ADG site when a player is needed to play for another team. This is referred to as Club Passing. Coaches should provide adequate time to make arrangements. 


Input of scores and disciplinary items into the ADG scheduling system within 48 hours of end of game 
Score of both team, input by both teams (mandatory)
• Player yellow cards for both teams
• Player red cards for both teams
• Coach send offs for both teams

You must check your game card for accuracy of reporting by the referees prior to leaving the field after each game. A red CC showing on the public website indicates a contested card.  A red CS showing on the public website indicates a contested score. Please correct any items within the 72-hour post game time frame.


Tournament Registration

  • Team Managers are responsible for registering for tournaments. Communicate with your coach soon after tryouts regarding the exact events your team is expected to attend.
  • Work with the coach to understand the registration details of each tournament such as level of play and other team specific information. If clarification is needed, please contact your DOC.  Make sure to indicate on the tournament registration site if your coach has other teams participating in the same tournament to minimize potential scheduling conflicts.

Tournament Fees & Payments

  • A draft of the tournament costs and travel needs for the team should be estimated. Please communicate this information to your team parents for planning purposes.
  • Create a method to track payments from each player. Collect payments from each player to cover the season costs. ALL PLAYERS are responsible for tournament and travel fees regardless of attendance. The only exception is if a player is removed from the roster by the club. For questions or clarification, please contact the club's administration.
  • Financial Aid Recipients and Tournament fees - Our policy is that all financial aid players will be covered by the club for tournament costs. Managers will be provided information on aid recipients on your team. Partial scholarship recipients will pay their percentage of the tournament fee not covered by the club.

Reimbursement Policy
Reimbursement Form

Tournament forms and check in procedure

  • Team Managers are required to collect the necessary forms for each tournament. Requirements and tournament specific forms will be located on the tournament websites. Please check with club administration for help or direction.
  • Managers (or designated.parent volunteer) are required-to complete the tournament check-in process.  Please verify the requirements on the tournament website. The documents required and process are specific to each tournament.

Team travel

  • Out-of-state travel must be approved through Georgia Soccer. The required Notification of Travel form is submitted thru the ADG system of Georgia Soccer. Instructions are attached and are also located on the Georgia Soccer site in the document section.   
  • Team Managers (or their designee) are responsible for making hotel arrangements (room block) for the team and coach. Please verify with your coach how their individual reservation should occur. (This will vary by team. Additionally, some tournaments have specific hotel requirements for the teams attending. Refer to the tournament site for each event.)

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NSCAA Premier Level Club



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